Many organizations have multiple teams running Scrum and use Jira for work tracking and managing the sprint cycle.
This article will give you guidance on how to set up Jira and your teams to best support delivery of business value through having multiple teams working from the same backlog.
Setting up Jira to Support a Single Backlog
To set up Jira it is recommended that you have one Jira Project per product. This allows you to have a single backlog which can be ordered.
Once you have an ordered backlog then you can create multiple sprints to represent the sprint backlog for each team.
You can create as many sprints as need to support multiple teams or to organise the work, but remember the backlog should be shared so try to encourage collaboration and avoid teams assigning themselves items to far in advance.
If you are unable to create multiple sprints then Jira will have this disabled – see the gotchas below on how to enable it.
Each sprint can then be started independently with individuals or shared goals set in Jira. The start and end dates can be staggered. Often teams will start and stop sprints around the same time to allow for scaled events such as a cross team product review, retro of retros or pre planning (sprint planning 1).
Once running two active sprints the drop down below will allow you to select a single active sprint or display all of the sprint items on the board.
Jira Doesn’t Allow Multiple Sprints as Default
Running parallel sprint might need to be enabled (disabled as default). See the below screenshots of the settings that need to be configured. Settings -> Products -> Jira software configuration > parallel sprints
Complete Sprint Button Disabled
One gotcha is that the ‘complete sprint’ button will be disabled unless a specific sprint is selected. This has caught me out a few times, and I’m sure it will again.
Velocity Chart Does not Work for Multi Team Jira
The Velocity Chart report might no longer work as it is not designed to support selecting multiple teams. Thankfully the other reports will work and can be particularly useful.
I often use the version report to track the cross team burn up and monitor WIP with the cumulative flow diagram.
To review the past velocity you can easily navigate the sprint report to see the burn rate for each sprint.
Teams / Organisation can find the Transition Hard
For teams already using Jira and multiple projects, you will need to move over issues from existing projects to consolidate, which can be a painful but worthwhile process.
Just be mindful of the impact the change might have and be sure to consult the teams impacted. It is better starting off with one backlog where possible. A benefit of starting fresh is an opportunity to ‘spring clean’ your backlog. Or do an Inception and multi team initial product backlog creation session.
Overall Jira works well for teams and organizations who wish to scale scrum to accelerate product development and reduce administrative and operational overheads.
Please reach out if you have any questions, need support with your Jira instance or require assistance with your scaling strategy.